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The key elements of the payroll report

It's not always easy to understand the payroll report. To help you, we'll explain everything here.

Joanna L avatar
Written by Joanna L
Updated over a week ago

Your payroll report contains all your schedule's information.

It is organized into different sections: hours worked, absences, variable payroll elements and compensatory time-off. Let's decipher them together !

The worked hours

And in detail, how does it work ?

Overtime, additional hours, normal hours and missing hours are all calculated on a weekly basis from midnight on Monday to midnight on Sunday evening.

If the last week of the month overlaps two months, these hours appear on the following month's pay.

The theoretical contract

The monthly salary is calculated by multiplying the contract time by 4.3333. This value is purely indicative and does not help to calculate the variable elements of pay.

To find out more about the theoretical hours, go here 👈

The worked hours

The sum of hours worked (actual or planned), training hours, work medical check-ups and compensatory time off taken between the first and last day of your pay period.

The normal hours

Exceeding of weekly contract time due to absence.

To find out more about normal hours, go here 👈

The missing hours

This is the difference between the weekly contract time and the sum of hours worked and absences. This is under-planning and is to be paid to the employee, as it is the employer's responsibility to plan his teams in line with their weekly contract time (in the absence of annualized working hours).

The compensated hours for a part-time employee

Exceeding the weekly contract time generated by hours worked by part-time employees (< 35 hours). The amount by which these hours are incremented depends on your collective agreement.

According to article L3123-17 of the French Labour Code, a part-time employee may not work 35 hours or more, otherwise the employee may request that their contract be reclassified as full-time !


Weekly contract time exceeded by hours worked in excess of 35 hours. The amount by which these hours are increased depends on your collective agreement.

Good to know : The limit for triggering overtime is based on the legal working time, not the employment contract !

Does your employee have a 39-hour contract? Any hours worked between 35 hours (legal French working time) and 39 hours will therefore be considered as overtime implicit in their contract. You'll find them in our accounting export.

Premium hours

In these columns, you will find the number of hours worked at night, on a Sunday or on a public holiday, in accordance with the compensatory rates applicable under your collective agreement.

Want to find out more about public holidays ? Head to this article 👈

The absences

The absences scheduled in days (except for paid leave) are calculated as follows : employee's contract time/number of days worked in the contract

A 35-hour contract working 5 days a week will by default have an absence of 7 hours a day.

Paid holidays are calculated slightly differently :

employee's contract time/business or working days (depending on the calculation basis chosen in configuration)

Good to know : If the default duration of the time off doesn't suit you, you can change it. This is explained in this article 👈

Paid absences

  • Public Holidays (in hours)

  • Paid Leave (in days)

  • RTT - Time off (in days) only available for daily contracts

  • CTO - Compensatory Time Offs (in hours)

  • Other

    This column records the following absences: family events (birth, marriage, PACS, death), compensatory nighttime off, compensatory time off for clothing, etc.

Good to know : In the export, the reasons for absences will appear in separate columns.

Unpaid absences

All unpaid absences are shown as hours in your payroll report.

  • Entry/exit
    Concerns employees whose contract starts or ends during the period. To find out more, click here 👈

  • Late
    Check the ‘Delay with salary deduction’ box when validating a shift to deduct this time from your employee's pay.
    We'll explain how to manage late shifts here 👈

  • Unjustified and justified absences

  • Unpaid leave

  • Disciplinary or precautionary layoff
    A disciplinary termination is a sanction for a period determined in advance, during which the employee does not work and is not paid.
    A precautionary lay-off is a precautionary measure taken with a view to dismissal for serious or gross misconduct.

Compensated absences

  • Sick leave
    To find out more about sick leave, go here 👈

  • Others (in hours)
    This last column counts the following absences planned on the schedule :
    Maternity leave, paternity leave, parental leave, partial unemployment, work accident, professional illness

Good to know : In the export, the reasons for absences will appear in separate columns.

Other payroll elements

  • Meals
    You can set up your account so that a meal is added when you create each shift! Find out more here 👈

  • Days worked

    The number of days worked corresponds to the number of days with at least one shift, Training or Medical Visit absence during the pay period.

  • Cuts (only for certain collective agreements)

For example : in fast-food restaurants (IDCC 1501), for each break lasting over 2 hours, a bonus equal to 70% of the guaranteed minimum is paid.

  • Training and medical visits

  • Transport

    Indicates the amount of the transport allowance from your employee's contract, if you have entered it.

  • Bonuses

    Bonuses can be added either from the payroll report or from the employee profile. We will explain how to add them here ! 🔥

And that's it, we've covered the various elements that stand out in your payroll report ! 🔥

If you're using compensatory rest, we'll go over everything in detail here 👈

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