By default, your employees' overtime appears in the payroll as hours to be paid. If you want to convert it into recuperation, follow the guide below!
Understanding the compensatory rest tab of the report
This is where you can convert your employees' overtime!
Go to Reports > choose your pay period > "Compensatory rest" tab:
Find the overtime hours worked during the pay period in the Overtime at X% columns, broken down by increment band. These bands depend on your collective agreement!
In the To be paid boxes, enter the number of hours of overtime to be converted into recovery. These hours will disappear from the "Hours worked" tab of the report once you have validated them!
Note :
The hours are converted and marked-up according to your collective agreement
All the overtime hours can be converted to RC by bulk using the green arrow!
View the summary of actions over the pay period in the Total overtime to be paid and Total overtime in RCR columns.
Find the new compensatory rest balance for each employee with the changes made in Balance. This corresponds to the balance on the last day of the pay period consulted!
Note:
Hours are always shown as decimals
If the pay period is locked, modifications are not possible
If the pay period is deleted, any changes made are cancelled
Changes can only be made to current contracts. Make the changes before you end your employee's contract!
Modify your employee's compensatory rest balance
Go to your employee profile > "Leave and absences" section:
Click on "Modify manually"
Enter the number of hours to be added to or deducted from your balance in decimal form
Put a - in front of the number if the hours are to be deducted
Save
Note: Once the entry has been saved, it is final. If an adjustment is required, simply create a new entry to rebalance the balance.
And that's it! The counter is updated to the date of the change!
Find out about your teams' compensatory rest in payroll and in their profiles
From your employees' profiles, you can find the balance to date in the "Leave and absence" section and the history of the various actions:
The spreadsheet export that can be downloaded from Reports gives you :
The number of overtime hours converted into RC in "Repos compensateur (h)".
The number of hours already scheduled after the pay period
You're almost up to speed on CTO! If you'd like to know how to plan this absence, head over here 👈