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How to manage unassigned shifts ?

Learn how to use unassigned shifts to optimize your schedule on a daily basis

Updated this week

The Unassigned Shifts row helps you plan required staffing levels without immediately assigning shifts to team members. It's a key tool for ensuring your organization stays both stable and agile.

How to use unassigned shifts

You can use your favorite shifts and drag them either to specific team members or to the Unassigned Shifts row to plan ahead more effectively !

1. Create an unassigned shift and assign it later

  • From the Unassigned Shifts row, click on the “+” icon to add a new shift and fill in the necessary fields

  • Once the shift is created, drag and drop it onto the team member of your choice to assign it

2. Move a shift from a team member to the unassigned shifts row

  • Drag the shift you want to unassign onto the Non-scheduled employees row

  • The shift will remain saved but will no longer be assigned to any team member

Good to know:

  • An unassigned shift can be edited just as easily as an assigned one

  • A favorite shift can be moved to the unassigned shifts row

  • When an absence is approved or added to the schedule, you can delete, keep, or move the scheduled shifts to the unassigned shifts row


How to enable or disable the unassigned shifts row

By default, the Unassigned Shifts row is visible. This allows users to immediately see available time slots, even before assigning them, making it a simple and effective way to highlight staffing needs at a glance.

Head to your schedule :

  • Select your team

  • Click on “Options”

  • Check or un-check the option “Non-scheduled employees row”

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