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Revaluating or customizing the duration of an absence
Revaluating or customizing the duration of an absence
Kimberley avatar
Written by Kimberley
Updated over a week ago

When you schedule an absence in days (sick leave, maternity leave, unpaid time off…), its duration is calculated by default according to the formula : contracted work hours divided by the number of worked days per week.

Yet it's important for the calculation of the missing hours or overtime done within a week that the duration of the absence matches with what should have been worked by the employee had he worked. Therefore, you can customize the duration of the absence in order to be as accurate as possible. 🙌

  • Click on the blue pen to the right of the duration in hours of the absence

  • You have an overview of the weeks affected by the absence : worked hours, duration of the other absences already scheduled, difference with the weekly contract (overtime or missing hours)

  • Change the duration of the absence for the desired week by completing the box « Revalued hours ». You have to revalue the hours in decimals.

Characteristics of revaluating the absences on Combo:

👉 If the employee is missing the entire week, the duration of the absence will be equal to the weekly contract hours and it isn't amendable.

👉 If a compensated absence is indicated at once (unsplit) from the 1st to the last day of the month, and your payroll period is also from the 1st to the last day of the month, the calculation takes into account the theoretical monthly contract time. (ex: 151.67h for a 35h contract).

Be careful, if the absence lasts for several months this will not work. It will have to be split so that it starts on the first day of the month and ends on the last day, every month.

👉 Admins can customize their absences. Managers and directors can do it only of the option is activated in their profil.

👉 Only the compensated absences (i.e. covered by the social security) can be revalued at 0. It involves the absences « sick leave », « work accident », « professional disease », « maternity leave », « paternity leave », « parental leave » and « unemployment hours ». If you want to revalue another absence at 0, then you simply don't put it in the schedule.

👉 If you change the duration of an absence only indicated in the employee's rest days (that will be automatically at 0), you force the number of reported days in the report.

👉 Paid leaves are not calculated like the other absences. Regardless of the length of your employees' contracts, they accumulate and post the same number of days. This depends on your basis for calculating paid leave. To find out more, go here.

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