Why keep a Single Staff Register?
The law requires every employer to keep a Single Staff Register (RUP).
It must list all people working in the company (employees, interns, temporary workers, etc.) and be kept for 5 years after their departure.
With Combo, this register is digital, centralized, and exportable in one click.
What information must be provided to keep the RUP up to date?
1. Personal information
From the employee profile > Overview:
First name, preferred name, and birth name
Gender, nationality, date of birth
Special cases:
Foreign employee: hiring authorization date, type/number of document, request date if pending
2. Contractual information
From the employee profile > Contract > Actions > Declare a change:
Contract type, job, qualification, start date
Intern: identity of the supervisor
Dismissed staff representative: dismissal authorization date
3. Check for missing information
From HR > Incomplete records:
Filter profiles with missing RUP data
Complete directly from each employee profile
How to download the Single Staff Register?
From Team:
Click on Single Staff Register
Select one establishment or all establishments
Click Download: a PDF file is automatically generated