As an employer, you are legally mandated to keep a staff register listing of all employees' contractual information which must be kept for the duration of their contracts and up to 5 years after they leave. At Combo, we're making this task easier for you by offering you a dematerialized staff register that's easy to access! 🔥
All you have to do is fill in the fields mentioning `RUP` in your employee profiles. The information is carried over automatically to keep a complete and up-to-date record.
Good to know : The list of your employees is displayed by date of hire. Your employees with "trainee" contracts are displayed separately from other types of contracts.
The information to complete to have an updated RUP
Head to your employee's profile > Preview tab :
Complete your employee's personal information : first name, birth name, last name, gender, nationality, date of birth
Good to know : For your foreign employees, additional fields are to be completed (date of authorization to hire, type and number of document, date of application for document if pending).
Head to your employee's profile > Contract tab :
Complete the following fields : type of contract, job, qualification, start date and end dates for fixed term contracts
Good to know :
Add the trainee's tutors' first and last names
For staff representatives who have been made redundant (date of authorization for redundancy)
Identifying your employee's missing information
Your staff register is incomplete ? We will indicate it in different places :
In your employee's profile > Preview tab : click on "view missing information" to quickly identify the elements to update
When downloading the RUP :
In the HR tab > Incomplete folders : filter to only view profiles with missing Staff Register information
Downloading your staff register
Head to Team :
Click on "Staff register"
Choose your location by using the drop-down menu or select all
Click on "Download”
Good to know :
The staff register will be downloaded in PDF format
It's possible for some profiles to not appear on the register. You can check this article 👈