If you change any element of your employee's contract, it involves creating an amendment. This can affect the salary, the modification of weekly contractual duration, or the qualification of the employee's position.
The amendment can be permanent or temporary (with an end date for the modification) and can be created at any time during the initial contract.
Good to know :
An amendment cannot extend the duration of a contract.
If your employee changes from a fixed-term contract to an open-ended contract, for example, a new contract must be created.
Create a new amendment to the employee’s profile
Go to the employee’s profile > Contract tab :
Click on "Actions" then select "Create an amendment”
Select the type of amendment: permanent or one-time
Add the information to be modified in the contract and the effective date
Save
Good to know :
Your employee's contractual information is updated on the date of the amendment: for example, if your employee goes from 30 hours/week to 35 hours/week from Monday 6th, then the contract section will show 35 hours/week from Monday!
You can keep track of any amendments you have created in the 'History' section of the Contract tab.
Generating the amendment for signature
Head to your employee’s profile > Documents tab :
Click on "Generate a document"
Select the document template to use, the concerned amendment and the format of the document. By default, the contract is selected. Don't worry about it !
Edit the document name as required
Save by clicking on "Generate the document"
You then have a choice: have your document signed, download it or simply close the window.
Are you interested in electronic signatures? We understand! We'll tell you more here 👈