In this article, discover :
The option of clocking in and out without a planned shift allows your employees to clock-in and out if they don’t have a previous planned shift on the schedule.
1. How to set up the option “Clock-in without planned shift”?
Go to Settings > Time clock > Settings :
Check the option "Allow employees without a scheduled shift to clock-in”
2. How an employee can clock-in and out without a planned shift ?
On the Combo time-clock, you will find 2 parts :
👉 Shifts : showing the shifts over the next 2 hours
👉 Employees : showing the list of employees
The magic happens in the Employees section ! You can click on your name to indicate that you are starting a shift and add a comment for your manager. The shift is displayed on the time-clock with the mention "Shift not planned".
The clock-out can be done as usual ! Do not forget to sign out at the end of the shift to end it.
Good to know : It is not possible to clock-in without a planned shift if you already have a shift scheduled within the next 2 hours.
3. Where to find the information on Combo once you have clocked in?
The registration of your employees appears in 3 places in Combo :
On the schedule
In the shift report
In the HR dashboard
👉 On the schedule
Once the employee has clocked out, the shift will appear on the schedule. An icon at the bottom right of the shift indicates that it’s a clock-in without a planned shift.
Good to know : The planned shift is displayed on the schedule and is taken into account in the counters once the employee has clocked out !
👉 In the shift report :
The planned shift is shown in the shift report as soon as the clock-in is completed. It is indicated as "Incomplete" until the employee signs off.
👉 In the HR dashboard :
From the tab RH > Time Clock anomalies, you will find the unplanned shift with the mention "Unplanned"
Now you know how clocking-in without a planned shift works ! 👏
And to find out how to validate your employees’ actual hours, go here !
📌 The Combo time-clock must be enabled in order to configure it and it is only available to admins. This is a paid add-on.