As a default setting, your employee will only have access to the team they are scheduled on.
Let’s look into details about how to give your employee access to the schedules of the other teams !
For a current contract it's detailed right here 👈 !
Giving an employee access to several teams or locations schedules
Go to your employee's profile > Permissions and access tab :
Click on "Edit access"
Select the locations and teams in which you want them to have access to
Save !
Good to know :
Depending on the employee’s role, they will have different access :
An employee : can only see the teams they have access to
A manager : can see the teams and have the same managerial rights as the ones they have access to
A director : can see all the teams for all the locations they have access to
An admin : as a default setting, they have access to all the locations and teams
It’s possible to have access to a team or location without being scheduled on it or without a current contract
The default team and location are to be modified directly in the employee’s contract
Making an employee schedulable for several teams or locations
When your employee's contract is due to start, the procedure for making it schedulable varies slightly.
The Working Time section will only display your employee's schedule from the first day of their contract !
Go to your employee's profile > Contract tab :
Select the upcoming contract in the "All contracts and amendments" section
Click on the "Schedule" tab
Select the locations and teams on which you want them to be scheduled on
Save
Good to know :
Depending on the employee’s role, they will have different access :
An employee : can only see the teams they have access to
A manager : can see the teams and have the same managerial rights as the ones they have access to
A director : can see all the teams for all the locations they have access to
An admin : as a default setting, they have access to all the locations and teams
The option "Display on schedule" enables you to hide this profile from the schedule and is only available for current contracts. We explain it right here👈