Understanding the smoothing information in your employee’s profile
Head to your employee's profile > Modulation tab :
Find all past, current and future smoothing periods:
Consult the key information relating to the period:
The employee's contract dates relating to the period
Your employee's initial balance if you entered one when you created the period
A reminder of the smoothing period dates
Good to know: When clicking on ‘Smoothing configuration’ you are automatically redirected to the settings of the current smoothing period.
View the cumulative difference at the end of the current week. In other words: your employee's target balance for the end of the current week. This balance changes each week according to the real hours validated. This is the difference between the hours worked and absences, and the contract time.
You will also find the total number of hours taken into account in the modulation, as well as the total number of hours still to be worked.
Follow the weekly evolution of this balance with the Weekly Tracking :
The weeks can be sorted in chronological order and vice versa 💡
The number of hours per week specified in the contract is a crucial factor in calculating the difference
The number of hours taken into account in the week corresponds to hours worked and absences (except for weekly rest and punctual unavailability)
The Cumulative difference column shows the difference between the number of hours taken into account and the weekly contract time at the end of each week. This difference is then added to or subtracted from the previous balance to give the total balance.
For example: John has a 39h/week contract.
On week 1, he works 40h15. His balance is +1h15
On week 2, he works 42h30. The difference is +3h30 and will be added to the previous balance: a balance of +4h45 (1h15 + 3h30)
Understanding the smoothing counter on the schedule
The cumulative difference at the start of the week represents the balance of the previous week, before the hours for the current week are taken into account.
The hours taken into account represent the number of hours counted (hours worked and absences, excluding weekly rest and punctual unavailability) in the smoothing over the current week.
For example:
David is on a 35-hour-week contract. During the week, he works 35h and has a sick leave of 5h. As all absences are taken into account, we will count him as working 40 hours.
Another example:
David is on weekly rest all week. As the weekly rest is not included in the smoothing, we count 0h. In this case, his counter is ‘purged’ by giving him extra rest.
The cumulative difference at the end of the week represents the balance at the end of the week, after taking into account the hours for the current week.
For our example, the calculation is as follows: 75h difference at the start of the week - 35h not worked (because 0h taken into account) = +40h difference at the end of the week.
The counter over the period shows all the hours taken into account since the start of the smoothing period or since the start of the employee's contract if he started his contract during the period.