Where to find information on the employee profile?
Go to the employee profile in the Annualization tab:
View the contract dates associated with each period.
Check the hours to complete over the annualization period linked to the contract.
Verify the weekly ceiling and floor governed by the period.
Analyze the cumulative variance at week end, which corresponds to the updated balance. The cumulative variance evolves each week based on actually validated hours.
This tracking allows you to verify the evolution of the cumulative variance to be as close as possible to the number of hours to complete at the end of the period and to anticipate high and low periods to properly plan your teams.
💡 Let’s clarify the cumulative hours to complete :
The cumulative hours to complete do not correspond to the employee's contract time.
To calculate it, divide the number of hours to complete by the number of weeks in your period.
Example for 1607h to complete in 2026: (1607h/365 days) x 7 days = 30.82 or 30h49.
The cumulative hours to complete will be increased by 30h49 per week, regardless of the number of hours worked by your employee that week. This is an indication. 👍
How is the annualization variance calculated on an incomplete week?
When the annualization period starts or ends mid-week, the weekly target calculation is prorated.
Formula applied:
Weekly target ÷ 7 days × number of days present in the annualization period = prorated weekly target.
🔎 For example:
My annualization period starts on January 1, 2026, so I have 4 annualized days, the weekly target calculation will be as follows for a 35h contract with 1607h to complete over one year: 30h49 / 7 days per week x 4 annualized days = 17.61 or 17h37 prorated weekly target.
My employee works 18h during this same week, they have therefore completed 18h on 17h37, they will then have a variance of + 0h23 on their first annualization week.
How to view the annualization counter on the schedule?
Go to the schedule:
Check the cumulative variance at week start: balance carried over from the previous week.
View the hours to complete: weekly target.
Verify the hours taken into account: work + absences (excluding rest).
Analyze the cumulative variance at week end: updated balance after the week.
Track the counter for the period: total hours taken into account since the start of annualization.
How to view the annualization counter in the payroll report?
Go to Reports > select a period > Annualization tab:
Check the overall progress: ratio of hours taken into account / period target.
View the hours taken into account: total actually worked.
Identify the absence hours taken into account: absences integrated into annualization (leave, sick leave…).
Analyze the cumulative variance to date: difference between planned and completed hours. The cumulative variance can be positive (the employee is above the target) or negative (the employee is below the target).
Verify the hours above the weekly ceiling: only hours exceeding the set threshold.
💡 Special cases:
Amendment: displayed on a single line with continuous balance.
New contract: creation of a new line with counter reset to zero.
Entry/exit mid-period: the date is indicated below the cumulative variance.