You can easily record your employees' absences on your schedule. It is important to fill them in because these absences will influence the payroll: paid leaves, sick leaves, trainings, unjustified absences, etc.
How to create an absence
Hover your mouse over a white rectangle and click on the "+" sign that appears
Click on "New absence"
Enter the informations (type of absence, date, personal note to the employee or to provide more information)
You have the possibility to customize the duration of the absence by clicking on the little blue pen. To learn more, go to this article.
Create
💡If a compensated absence is added in one go (not split) from the 1st to the last day of the month and your pay period is also from the 1st to the last day of the month, then the calculation takes into account the theoretical monthly contract time. (ex : 151.67 hours for a 35-hour contract).
If the absence spreads over several months, this will not work. It will be necessary to put it in several times so that it begins the first day of the month and ends the last day.
How to create an absence for multiple employees at the same time.
For "weekly rest", "partial unemployment", "paid leave", "training" and "public holiday" absences, you can select multiple employees or even the entire company before saving !
This can be very handy for you, in case of annual closure or public holiday.
How to set up my absences according to my employee's rest days?
📍 When an absence is added over several days, some days can be implicitly considered as the employee's rest days. It all depends on the number of days worked per week in his contract.
For example: Martin has a 35h contract, on 5 days a week. 4 days of partial unemployment are put in, only 2 days are counted in the pay report, the other 2 being the employee's implicit rest days.
📍 When an absence is added exclusively on the employee's days off, then the duration of the absence will be equal to 0.
For example: Martin has a 35 hour contract, on 5 days a week. We put 2 days of partial unemployment on her days off. They are valued at 0 and do not appear in the payroll report.
