When an employee starts or leaves during the month, their theoretical working time must be adjusted to ensure fair pay.
The entry/exit value is the difference between:
the theoretical time they should have worked
and the actual time worked
Go to HR > Entries / Exits to easily download the list of employees joining or leaving:
If the payroll period covers the entire month
👉 Case 1 – Start in the middle of a week
Deduct the difference between that week’s theoretical time and hours actually worked.
👉 Case 2 – Full week not worked (entry/exit in full week)
Deduct the entire weekly contract hours for that week.
🔎 Christophe (35 h/week) starts on Thursday the 10th.
Week 1: 30 h to deduct
Week 2: theoretical 35 h − actual 25 h = 10 h to deduct
Week 3/4: contract active → no impact
Total deducted = 40 h
If the pay period starts or ends in the middle of a week
The theoretical time is calculated as follows:
(Weekly contract hours ÷ 7) × number of days covered in the pay period
Then:
Theoretical−Actual=Value to deduct.
🔎 For an employee with a 35 h/week contract, and the pay period begins on Wednesday (covers 5 days):
35 ÷ 7 × 5 = 25 h theoretical
If they worked 20 h → 25 h − 20 h = 5 h to deduct