Rounding off the balance of paid leave at the end of the period
In France, if the number of paid leave days acquired over N is not a whole number (a number with commas, for example 24.96) at the end of the acquisition period. Then it must systematically be rounded up to the next whole number (according to Article L3141-7 of the French Labor Code).
Let's take Mary : Her acquisition period runs from January 1 to December 31, 2022, and her company works on a business day basis (2.08 days/month). She started her contract on February 1, 2022.
Here, she has acquired 20.80 days of leave by December 30, 2022.
On the night of December 31, 2022 to January 1, 2023, 2.08 days are added to her acquisition, for a total of 22.88 days of paid leave.
Her balance at the end of the period will therefore not be 22.88 days but 23 days of paid leave acquired when rounding up!
Good to know : You can find the rounded up number by clicking on See details for the concerned counter :
You'll find the values before and after rounding:
Transfer untaken paid leave from N to N-1
During an acquisition period, your employees accumulate paid leave month by month. In business days (2.08 days per month), the employee acquires a total of 25 days' leave over the acquisition period.
In working days (2.5 days per month), employee acquires a total of 30 days' leave over the acquisition period.
Let's take an example based on an acquisition period in business days. If, during the same period, your employee only takes 24 days of paid leave, they will be left with 1 day of paid leave untaken.
However, this "untaken" paid leave is not lost! It will automatically be added to the N-1 balance.
Let's keep going with Mary in another example : This time, the acquisition period runs from June 1, 2022 to May 31, 2023. We operate on the business day basis (2.08 days per month). She has taken all her paid leave (25 days) over the N-1 period.
On period N, she has taken 20 days' paid leave. Of her acquired balance of 22.88 days, she still has 2.88 days of paid leave left on May 31, 2023.
This is her balance on June 1, 2023 and the steps to get there:
1) We add May's monthly acquisition (here 2.08 days) to her 22.88 days acquired, making 24.96 days.
2) To find a whole number, we round the 24.96 days into 25 days of acquired paid leave. As she has taken 20 days of paid leave out of the 25 acquired, the remaining balance on N is 5 days.
3) The days are moved from column N to column N-1 in the new acquisition period: The 5 days of paid leave not taken in N are moved to the Acquired N-1 column, and the days Taken in N are moved to the days Taken in N-1 column.
You now have all the information you need to manage the end of your acquisition period in total confidence !